Present: Chairman Councillor T Evans, Vice Chairman Councillor D Floyd, Councillor A. Webb, Councillor P O’Connor, Councillor J Saunders, Councillor D Bennett, Cllr S. Shewell and R Hopson clerk.
180. Police Report – Constable Andy Mason:
a. Constable Mason stated that there were few accidents to report for April. He had noted that at the Easter Bank Holiday visitors had found parking in the village difficult.
The new double yellow lines on
the junction of the A466 and
c. The very high tides at the beginning of the month had been caused flooding on the A466 but no reported damage. Cllr Floyd thanked Constable Mason as a representative of the police for their work during the emergency. This thanks was also extended to the County Council and Environmental Agency for their prompt effort.
a. Mr. Bristow was
concerned about the state of the wall by the walnut tree on the
182. Apologies for absence:
a. Councillor B Young.
183. Declaration of Interest on items on the agenda:
a. Councillor Evans declared an interest regarding Village Hall business.
184. Minutes of the meetings of 27th March 2006:
a. Cllr Saunders asked that the following statement be added to paragraph 168 (a)
regarding the flooding on the
“When asked if he had reported to the relevant authorities the person he knew who had discharged water into the mains sewerage system Mr Higgins said he had not”. Cllrs Floyd and Shewelll agreed this had been stated.
b. All cllrs agreed that paragraph 171 (b) be amended to state;
“All cllrs agreed that the main village notice board should remain in its present position.”
c. Cllr Bennett asked that paragraph 174(b) be changed to state;
“The number of children forecast to attend Llandogo school has fallen from 107 to 95.”
d. Cllr Shewell had declared in paragraph 176 Item a. ii. “Other work on A466”
e. Following these recorded adjustments the minutes were then signed as a record of
the meeting of 27th March 2006.
THE CLERK’S REPORT HAS NOW REPLACED THE AGENDA ITEM ‘MATTERS ARISING’.
THE MARCH REPORT IS INCLUDED BELOW ----------------------------------------
168. Public Forum
Action: Letter written – no response
172. Finance and Administration Reports:
(c) As the Parva Farmhouse had stated that they were not interested in renting garages on the Wharf the clerk was instructed to write to Mr. Stubbs asking if he wished to remain as tenant.
Action: Matter discussed with Mrs Stubbs who indicated that they do not wish to retain garages etc. However, they will communicate again shortly when they have decided
(g) The clerk has been asked to check if the road entrance being built giving access to the A466 has permanent planning permission.
Action: Planning Application M/11238 – Parva Barns. Letter written – no response.
However, the approved plans do show entrance as built.
176. Other Reports/Issues
(a) ii Clerk to write to Gwent Police asking that all reported accidents causing damage to private property are reported to owner.
(a) ii All councillors agreed that despite remedial work being carried out by M.C.C. at Dead Man’s Corner they should still consider erecting safety barriers on the river side of the road. The clerk to write to M.C.C. Highways with this request.
Action: Letter written to Clive Campbell – acknowledgement received.
(b) i M.C.C. are to investigate whether a new highway order is required to extend existing ‘no parking’ restrictions outside of surgery.
Action: Letter written to Paul Keeble – acknowledgement received.
(b) iii Cllr Saunders suggested that T Parsons be asked if he would like to construct a seat in metal. Clerk to contact Mr Parsons. B. Howard of Barbadoes is also known to make seats and Cllr Floyd agreed to ask him if he would consider job. Clerk to give specification to Cllr Floyd.
Action: Clerk contacted T. Parsons who stated he is interested in constructing a new seat. Clerk supplied specification. – Quotation not received.
No response from B Howard.
178. Any Other Business
(a) Village Hall & Grounds Deeds It was agreed that a schedule of deeds for other properties owned by the council be established by the clerk.
Action: Clerk met with Mrs Nair of Evans & Ellis who advised that deeds kept in Hall were originals. The property had not been registered with The Land Registry and she advised that the documented be kept in firms safe with documents for St. Michael’s Wharf. The clerk deposited the documents with her under Deeds Number T0014-3.
Further action needs to be decided for other properties owned by Council.
b. Dog Fouling
The clerk announced that M.C.C. now had a dog warden who was responsible for ensuring that law applicable to dog fouling was enforced. It was agreed to notify the community via the website of the current legal position.
Action: Done – Copy of notice attached.
END OF CLERK’S MARCH REPORT --------------------------------------------
185. Finance and Administration Reports:
b. The payments for April were approved, that is:
Allianz-Cornhill Chq 100466 436.67
Chairman’s Honoraria Chq 100467 200.00
Roger Hopson – Clerk’s Salary & Expenses Chq 100468 337.36
Filing Cabinet Chq 100469 100.00
c. Presentation of Annual Accounts 2005/2006
Copies of the annual accounts for 2005/2006 were distributed to cllrs for consideration before being discussed at the May meeting.
d. Rental of Garages on St. Michael’s Wharf
The clerk reported that he had spoken to Mr. Stubbs who had stated that he does not wish to continue with rental of the garage. No written confirmation had been received.
e. Clerks Contract of Employment
The Council had met and formulated a contract with the clerk on 11th April. The issues of concern with regard to clerk insurance cover had been discussed by the clerk with Allianz-Cornhill. These related to risk assessment at the clerk’s home and the clerk’s personal indemnity. The clerk reported that the insurers were satisfied with the existing arrangements. It was agreed that the clerk’s salary for 2006/7 should be at National Association of Local Councils (NALC) grade SCP19 rate 8.701 per hour.
b. Planning Appeals
M/11405: First Floor Extension to Form 2 No New Bedrooms. Chapel Granary, Trellech Grange, Devauden, Chepstow
Decision: Appeal is dismissed
Reason (Abbreviated): The proposed extension would be an incongruous intrusion of poor design and over-intensive development.
N.B. Tintern Community Council recommended approval
c. Planning Withdrawals
e. Planning Decisions
f. New Enforcement Cases
g. Resolved Enforcement Cases
a. Village Hall Committee:
An estimate has been received for fixing security lighting to the Hall. Another contractor who wished to be considered has yet to produce a estimate.
c. Friends of Tintern:
Cllr Floyd announced the cllrs who would be responsible for developing the components of the action plan, All cllrs agreed. A list is attached to these minutes.
Cllr Webb congratulated Cllr Floyd on her progress so far with the project.
189. Other Reports/Issues
i. Dead Mans Corner
Cllr Webb stated that M.C.C. skid testing at this site were imminent and that the use of safety barriers was being appraised. The Highways department of M.C.C. had cut back the bushes overhanging the road at this corner. Cllr Shewell was concerned that traffic was now going faster around the bend because of the better visibility.
Cllr Saunders is still concerned that the drains at the corner are still blocked and are causing a lot of surface water.
b. Other Issues
i. To discuss collection of mail over Easter weekend:
Cllr Saunders reported that mail had been collected by Royal Mail at 9:00 a.m. on the Saturday during the Easter weekend. This meant that there was no collection at the correct time from the office from Thursday 13th until Tuesday 18th April. The staff at the Post Office had complained to the postman doing the collection. The clerk had reported this matter to the Post Office Collections Manager and was awaiting a response.
Cllr Bennett asked if the matter of the mail box having been removed
ii. It was unanimously decided that this matter would be discussed in private. This right is enacted by section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.
iii. Action on Village Hall Deeds:
Cllr Shewell was concerned that
ownership of the Village Hall had not been properly established and Cllr
Saunders stated that the Hall and associated land be registered at the Land
Registry once ownership had been confirmed by Evans & Ellis solicitors. It
was agreed that the registration of St. Michael’s Wharf also be confirmed to
establish its exact status. The clerk to find out that cost of the
solicitors undertaking this work before they are asked to commence. It was also
agreed that the clerk approach The Society of Council Clerks, One Voice
vi. Fly Tipping in the Sawmills Area:
All rubbish in the area has now been taken away. Mr C Rastall had written to the Council apologising for the hardcore left in the area by a builder he had employed and stated that he had now removed it.
a. M.C.C. Community & Environment Development Scheme (CEDS)
Application forms had been received by the Council for the above scheme. It was agreed that Cllr Floyd should use the scheme to et funding for the development of the Youth Centre.
b. Correspondence lists were issued to all councillors.
191. Any Other Information
179. Date of Next meeting:
The next meeting will be held on 22nd May in the Village Hall at 7:00 p.m. This will be preceded by the Annual Meeting at 6:45 p.m.
The Meeting closed at 9:10 p.m.